We’ve compiled the most useful purchase order templates in Microsoft Word to help you standardize and track purchase orders.
Included in this article, you’ll find the following:
When to Use This Template: This basic purchase order template is ideal for formalizing processes for one-time spot purchases. This template helps provide an internal financial and inventory management business record for purchase orders.
Notable Template Features: This template includes the standard purchase order features, including the PO number, date, customer number, and vendor information. It features a detailed table for the item numbers, descriptions, quantities, and prices for total calculations.
Check out this collection of free purchase order templates to help you formalize and streamline ordering processes.
Download a Blanket Purchase Order (BPO) Template for
Microsoft Word True Form (PC Only) | Microsoft Word
When to Use This Template: This template simplifies recurring purchases with a single supplier over a specified period. It helps promote efficiency and consistency, and it eliminates the need for multiple purchase orders.
Notable Template Features: This template includes a quantity discount (this is typical for blanket purchase orders), authorization signature, and date fields. It lists terms and conditions specific to the blanket purchase order agreement.
Check out this collection of free order form templates to save time and resources for various business needs.
When to Use This Template: This purchase order template formalizes service terms and conditions, links services to projects, and engages service providers. It clarifies expectations and deliverables for both parties.
Notable Template Features: This template includes space to enter service terms, acceptance criteria, and descriptions. The itemized table features columns for service descriptions, start and end dates, units of measure, quantities, and rates for accurate totals.
Learn more about order receiving, tracking, and fulfillment processes with this complete guide to order management .
Download a Contract Purchase Order (CPO) Template for
Microsoft Word True Form (PC Only) | Microsoft Word
When to Use This Template: Use this template to help secure consistent supply, pricing, and long-term supplier relationships. This purchase order template demonstrates compliance with contractual terms and conditions.
Notable Template Features: This CPO template features a contractual reference field for language that shows how this purchase order follows the purchase agreement. It includes standard purchase order fields for the PO date and number, plus an itemized table for order details.
Download a Consignment Purchase Order Template for
Microsoft Word True Form (PC Only) | Microsoft Word
When to Use This Template: This template is ideal for optimizing inventory levels and managing cash flow by delaying payments per a consignment agreement. Use it to outline the terms when entering the consignment agreement.
Notable Template Features: This template includes specific fields for consignment terms and conditions, payment terms, replenishment details, and storage and handling requirements. It promotes efficiency and transparency in consignment purchases.
Download a Planned Purchase Order (PPO) Template for
Microsoft Word True Form (PC Only) | Microsoft Word
When to Use This Template: This template is ideal for planning order deliveries based on expected demand at fixed intervals. This PPO template helps teams manage inventory, streamline procurement, and ensure timely delivery.
Notable Template Features: This template includes a tentative delivery dates field and a table for item descriptions, quantities, and unit prices. It also features white space for notes and PPO terms and conditions.
Download a Printable Purchase Order Form Template for
Microsoft Word True Form (PC Only) | Microsoft Word
When to Use This Template: This template is ideal for formalizing and ordering at the start of a procurement process. It is a straightforward solution for professionals who prefer printed purchase orders and on-site environments with limited online access.
Notable Template Features: This printer-friendly template features wide fields for handwritten entries and includes standard purchase order form sections such as item descriptions, prices, shipping terms, and more.
When to Use This Template: This purchase order letter template combines a formal purchase request with personalized communication. Use this template for new vendor relationships or special orders where additional context is needed.
Notable Template Features: This template includes space for a formal greeting, a summary, and instructions, as well as a section to write a more traditional letter. It also features a streamlined purchase order table for recording item quantities, descriptions, unit prices, and totals.
To make a purchase order in Microsoft Word, it's best to use an existing template. Download a basic purchase order template to detail your purchase order.
Follow these steps to document your purchase order:
Enter the supplier's name, address, telephone number, and contact email address.
Enter the billing address, phone number, and email address. In addition, enter the shipping address, phone number, and email address.
Enter the subtotal amount, tax rate and amount, shipping and handling, and other amounts for the order total.
Enter the shipping method, terms, company, and the delivery date.
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